what is ms-word How to Password Protect a Word Document Difference Between Save Save As and Shortcut Keys 2022

 

Aastha Computer EducationWhat is Ms-Word ?

Microsoft word is a word processor software . It is the most commonly used word processor software. It is used to create professional quality documents, letters, reports, resumes, to store data in the of tables, design work , and secure documents using password etc also allows you to edit or modify your new or existing document.

 

Other feature are :

Microsoft Word has features including spell check, grammar check, text and font formatting, HTML support, image support, advanced page layout, and more.

 

When and who develop Ms-word.

Microsoft word Launched in 1983 by the Microsoft Corporation. Software developers Richard Brodie and Charles Simonyi

How to start Ms-word?

To get started with Microsoft Word (sometimes called “MS Word”), you will need to locate and open the program on your computer. To open the program, point to Word’s icon on the desktop with your mouse and double-click on it with the left mouse button. If you don’t see the MS Word icon on your desktop, you’ll have to access the program from the Start Menu. Click on the button in the bottom left corner to pull up the Start Menu. You should see the MS Word icon here, so click on it once with your left button. If you still don’t see it, click on “All Programs” and scroll through the list of programs until you find it. Click once with your left button to open the program. Occasionally, Microsoft Word will be in a folder called “Microsoft Office” or something similar—this will make one more step between “All Programs” and “Microsoft Word.”

MS Word will then open a blank page called “Document 1.” This is an image of the upper-left corner of MS Word. This box features two important pieces of information: the name of the file that you are currently working on (in this case, “Document 1” since we have not yet renamed it) and which program you are using (“Microsoft Word”).There should now be a blinking line in the top left corner of the part of the screen that looks like a sheet of paper. This means you will be able to type in this space!

If you have Microsoft Word or the entire Microsoft Office package installed on Microsoft Windows, you can access Microsoft Word in your Start menu.

Start 👉 Microsoft Office  👉  Microsoft Office Word

The Title Bar

This is a close-up view of the Title Bar, where file information is located. It shows the name of the file (here, “Microsoft Word”) and the name of the program (“Microsoft Word”). Notice the three buttons on the right side, controlling the size and closing of the program.

Minimize: Left click this button to shrink the window down to a small button that will appear in the task bar

Maximize: Left click this button to make the window as large as it can be—it should take up your entire screen.

Close: Left-click this button to close the window. The program will close and stop running. Make sure you save your work first!

Restore Down: Left-click this button to make the window smaller without minimizing it. The tabbed Ribbon menu system is how you navigate through Word and access various Word commands. If you have used previous versions of Word, the Ribbon system replaces the traditional menus.

How to open Microsoft Word without using a mouse

Press the Windows key.

Press Enter in the search result to launch it.

 

Start at beginner level 

Write your document and save it in your desire location and you can also protect your document

1.     Go to save as option  👉  choose the folder option location  👉  write the file name

2.     For password protection go to Tools option  👉  General Options..

3.     Two option will be there Password to open – password to Modify

a.   Password to open means that while opening the file this password will be require. Without password file can not be open.

b.   Password to modify means that without entering the password file can not modify . it will be open Read Only. For modification purpose you have to put password.

 

Shortcut Key for save as document is Ctrl +S

Difference between Save and Save As              

1. Save :

Save allows us to update the last saved document file and that last saved work will be updated with the new work. Short cut key for Save is Ctrl+S. It is frequently used to prevent losing changes because it goes on saving your updated work. Otherwise it will lose the data because all work is done in temporary storage area that’s RAM.  So we can say Save is used to apply changes to your current document file. 

2. Save As :

Save As allows us to save our work for the first time and also it will ask for in what file name it will be saved and where it will be saved “location of the file to save and  you can change drive eg. C: , D: , E: …. and also folder option  “. Short cut key Save As is F12 or Alt+F+A. It is used to create a new file and/or preserve original file (Backup file). So we can say Save As is used to apply changes on a new file. So you can use Save As when you want to change the name, location, and format of the document.

Shortcut Keys in Microsoft Office

Shortcut key are the keys or a key combination which uses a specific command or order to be executed. A keyboard shortcut is one or more keys used to perform a menu function or other common functions in a program applications or operating system. Shortcut key are usually combined with Ctrl or Alt. For example Ctrl+ A is  used to select the whole document. Shortcut keys easier to operate without using mouse.

Ctrl Keys
Ctrl+N	New document
Ctrl+S	Save the document
Ctrl+O	Open the old document
Ctrl+C	Copy selected text to the clipboard
Ctrl+X	Cut selected text to the clipboard
Ctrl+V	Paste text from clipboard
Ctrl+P	Print a document
Ctrl+A	Select all the data
Ctrl+F	Find the text dialog box
Ctrl+H	Replace the text dialog box
Ctrl+G	Goto dialog box

                                             Keyboard Keys

 

Keyboard Keys Functions

 

In order to use MS Word effectively, you must input commands using both the mouse and the keyboard. The above image of a keyboard should look similar to the keyboard in front of you; learning just a few certain keys will help to improve your efficiency in typing, as well as present you with more options within the program. The following is a list of commonly used keys that have special functions in MS Word (key functions can change depending on which program you are using):

1. Backspace Key: This key deletes letters backward.

2. Delete Key: This key deletes letters forward.

3. Shift Key: This key, when pressed WITH another key, will perform a secondary Function.

4. Spacebar Key: This key enters a space between words or letters.

5. Tab Key: This key will indent what you type, or move the text to the right. The default Indent distance is usually ½ inch.

6. Caps Lock Key: Pressing this key will make every letter you type capitalized.

7. Control (Ctrl) Key: This key, when pressed WITH another key, performs a shortcut.

8. Enter Key: This key either gives you a new line, or executes a command (pressed in MS Word, it begins a new line).

9. Number Keypad  Keys : These are exactly the same as the numbers at the top of the Keyboard; some people just find them easier to use in this position.        

10. Arrow Keys: Like the mouse, these keys are used to navigate through a document. With the help of arrow keys or cursor movement keys  move the cursor in a specified direction. Arrow keys are commonly used for navigating around documents and for playing games also. There are lot of commands that are easier to use and  also to do work faster.

Cursor Movement keys
Ctrl+UP	To Paragraph Up
Ctrl+down	To Paragraph Down
Ctrl+Left Arrow	To Go To The Word To The Left
Ctrl+Right Arrow	To Go To The Word To The Right
Ctrl+Up Arrow	One paragraph up
Ctrl+Down Arrow	One paragraph down
Up arrow	Move cursor one line up
Down arrow	Move cursor one line up

 

Common Shortcut Keys
Ctrl+B	Bold the Selected Text
Ctrl+U	Underline  the Selected Text
Ctrl+I	Italic the Selected Text
Ctrl+Z	Undo the last action
Ctrl+Y	Redo the last action
Ctrl + Shift + <	To decrease font size selected  text
Ctrl + Shift + >	To increase font size selected text
CTRL+]	Increase the font size by 1 point.
CTRL+[	Decrease the font size by 1 point.
Ctrl+Home	Move the cursor start of the document
Ctrl+End	Move the cursor end of the document

 

Move around in a table
Tab	To the next cell in a row
Shift+Tab	To the previous cell in a row
Alt+Home	To the first cell in a row
Alt+End	To the last cell in a row
Alt+Page Up	To the first cell in a column
Alt+Page Down	To the last cell in a column
Up Arrow	To the previous row
Down Arrow	To the next row
Alt+Shift+Up Arrow	One row up
Alt+Shift+Down Arrow	One row down

 

Align Paragraph
CTRL+E	Switch a paragraph between centered and left-aligned.
CTRL+J	Switch a paragraph between justified and left-aligned.
CTRL+R	Switch a paragraph between right-aligned and left-aligned.
CTRL+L	Left align a paragraph.
CTRL+M	Indent a paragraph from the left.
CTRL+SHIFT+M	Remove a paragraph indent from the left.
CTRL+T	Create a hanging indent.
CTRL+SHIFT+T	Reduce a hanging indent.
CTRL+Q	Remove paragraph formatting.

 

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